June 21-23, 2017

Washington, DC

Submission Form

Proceedings Guide

GENERAL

To ensure that high quality, professional proceedings are published, authors are urged to take special care in preparing their papers.

Notes: Papers which are submitted in technically unsuitable form cannot be published in the conference proceedings.

Top Reasons Why Proceedings files Are Not Accepted for Publication.

Please use this checklist to ensure that guidelines are followed:

  1. Paper Size must be Letter size: 8 1/2 x 11
  2. Margins must be 1″
  3. Font Face must be Times or Times New Roman
  4. Font Size must be 10 point (except paper Title is 14 pt)
  5. Paper page length must be followed
  6. References, graphics, tables all count toward total pages count
  7. Must INCLUDE an ABSTRACT
  8. Do NOT include PAGE NUMBERS
  9. Do NOT include HEADERS or FOOTER

The Conference Proceedings will be internationally available and distributed online via LearnTechLib–The Learning and Technology Library. Conference registrants will have free, permanent online access to the conference Proceedings in LearnTechLib.

Examples for each area can be found by clicking on the links below (e.g. Title, Abstract, Acknowledgements, Running Text, etc…). Complete Sample Paper (PDF) or Complete Sample Paper (RTF)

We have also created a Microsoft Word Template. To use this template, download it to your computer. (Right-click on the link “document template” above, and select from the menu “Save link as…” to save the template to your computer).

NOTE: Do not include the author name(s) and information in the initial submission. All reviews are blind. After acceptance, prior to the early registration deadline, upload your final version and include this section.

DEADLINE

To be included in the conference Proceedings, your paper must be submitted one week before the conference.  Presenters will be provided instructions and the deadline to edit papers for the Final Proceedings. Any papers received after this date may not be included in the proceedings.

The Conference Proceedings will be created from the electronic file exactly as you submit them without any reduction or changes.

STYLE

Length (including graphics & references)

Since the Proceedings will be generated from the electronic file you send, it is important that your paper not exceed the following guidelines.

Presentation Category Maximum Length (including graphics & references)
Keynote/Invited Speakers 15 pages
Full Papers 10 pages
Full Papers: Journal Publication 15 pages
Brief Papers 6 pages
Best Practices 6 pages
Panels 6 pages
Roundtables 6 pages
Poster/Demos 6 pages
Symposia:
  • 1-3 pages for Symposium introduction;
  • Each paper presented in Symposium should follow Brief Paper length guide;
  • These papers should be submitted separately to a website which will be sent to the Symposium contact after acceptance
Virtual Papers 6 pages
Workshops & Corporate sessions No pages
Text Area – 16 x 23 cm or 6 1/4 x 9 inches
Begin the Text Area 1″ or 2.5 cm from top of page. Use only a one-column layout. Set your margins so that they precisely match the text area specified. Place pictures, figures and tables centered between the margins without any text flowing around them. Do not start a new page for new sections (chapters) or subsections. Do not insert page numbers. Also notice that no form of running heads is allowed.

STRUCTURE

Title

example01

The title of a paper consists of the title itself, capitalized (all words except for short connectives should start with a capital letter), unnumbered and centered between the margins. Use a serif typeface (e.g. Times or Times New Roman), 14 point, bold font for the title. There should be no title page. The body of the paper should begin immediately after the title and author text.

Leave 2 blank lines after title and then give the name and affiliation of each author including department, institution, country, and email address centered between margins. Multiple authors should be delimited by a single blank line. Use a serif typeface (e.g. Times), 10 point. Leave at least three blank lines after the last author. Please do not put any acknowledgements or thanks here, but place them in the optional Acknowledgement section at the end of the document.

Abstract

example02

 

Abstracts should be 75-150 words in length. Indent 2 cm or 3/4″ from left and right margins for abstract. Skip 2 lines before and after abstract. Start the abstract with the sequence “Abstract:” (without the quotes) in 9 point bold-face without a line break after “Abstract:”.

Literature References

Start the literature references with the first level header “References” (see Headings below for a detailed description of the first level header format).

Acknowledgements

example03

This is an optional section. Acknowledgements or appreciation to individuals for assistance with the manuscript or with the material reported should be included and appear at the end of the article after References. Financial support for work reported or a grant under which a study was made should be noted in the Acknowledgements. Start the acknowledgements section with the sequence “Acknowledgements” in 10 point bold-face, left justified, followed by a single blank line.

TYPEFACE AND SIZE

Headings

example04

 

Use a typeface with serifs for all levels of headings. It is recommended to use Times or Times New Roman. Leave sufficient place for the title to stand out clearly. Leave 2 lines blank above and 1 line below the headings. If a heading is directly followed by a lower level heading the 2 blank lines before the lower level heading should be omitted. All headings should be capitalized (i.e. all words except for short connectives should have a capital initial). The title should be centered between the margins, all lower level headings should be left-justified.

Font sizes, numbering and styles for the different types of headings:

  • Title: centered, 14 point, bold
  • 1st-level heading: left-justified, 12 point, bold
  • 2nd-level heading: left-justified, 10 point, bold
  • 3rd-level heading: left-justified, 10 point, bold, italic

Running Text

example05

Use a typeface with serifs for running text. It is recommended to use Times or New Times Roman. Use 10-point type size and one line spacing for normal text and 9-point type size for small text (abstract, literature references and acknowledgements). Use italic print to emphasize words. Note: bold type and underlining should be avoided. The text should always be justified to occupy the full line width, so that the right margin is not ragged. All text should be single-spaced.

Computer Programs

For Computer programs both sans-serif and serif typefaces are allowed. Use 10-point type size and one line spacing.

SPECIAL FORMATS

Citations

example06

Insert the sequence “(Name year)” (without the quotes) into the running text for a citation to a literature reference. Name is the second name of the author and year is the year of printing. Also a citation to several authors is allowed. In this case the single authors must be delimited either by commas or the word “&”. The phrase “et al.” is also valid. The year can either be written in short form or in long form (i.e. 92 and 1992 are both valid entries) is a possible lower case literal, if you refer to more than one article of an author of the same year. The word “see” and the brackets around the year are optional.

… this special form (see Wonko & Tsio 1994b) is very…
… as described in (Wonko 94a)…
… and this algorithm (Tsio et al. 1994c) is used…

Insert the sequence “(Fig. n)” (without the quotes) into the running text to refer to a Figure contained in the current document.

Insert the sequence “(Tab. n)” (without the quotes) into the running text for a markup to a table contained in the current document.

For a reference to a footnote, use the form [n], where n is the unique number of the footnote [see Footnotes]. Please note that footnotes should only be used when unavoidable.

Please use exactly the format given here to allow us to insert Hypertext links automatically by searching for these special sequences.

Literature References

example07

Every Reference must start with the sequence “Name (Year)” (without the quotes). Name and year must match the citation in the running text [see Citations]. The single information fields of a Reference (Author1, Author2, Title…) should be divided by commas or semicolons.

Use the following APA style when referencing a book or journal article making sure to precede the reference with the bracketed information described above:

Book references:
O’Shea, T., & Self, J.A. (1983). Learning and teaching with computers. Englewood Cliffs, NJ: Prentice-Hall Inc.
Proceedings references:
Tsio, F. (1994). Hypermedia Systems in the Future. Educational Multimedia and Hypermedia, 1994, Association for the Advancement of Computing in Education, Charlottesville, VA. 115-123.
Journal references:
Beasley, R.E., & Vila, J.A. (1992). The identification of navigation patterns in a multimedia environment: A case study. Journal of Educational Multimedia and Hypermedia, 1 (2), 209-222.

Figures and Tables

example08

Center figures and tables between the margins with one blank line above and below each. Insert the text “Figure n: description” or “Table n: description” (without the quotes) in 10 point font after the figure/table (n is a unique number that identifies the figure/table; description is a short description about its contents. “Figure n: and Table n:” should be in bold). Please use an expressive description for your figures to allow finding them in a keyword search.

Footnotes

Separate footnotes from the preceding main text by a line from the left to the center of the page. Start the footnote with the sequence “[n]”, where n is the unique number of that footnote (unique means that this number can only appear once on a page, not throughout the whole document). Use a 9 point font for footnote text.

Example:

_________________________________
[1] as we mentioned earlier this is how to write footnotes

ACCEPTED FILE FORMATS

A format which best preserves the “document’s look” as it was submitted is preferred. You should not have problems generating a file in one of those formats, no matter which word processor you are using. When submitting a file, please follow the rules given below which will allow your paper to be read and converted. To provide an interface to a wide variety of word processors, we accept the following file types:

  • Acceptable File Formats are:
    • Rich Text Format (.RTF)
    • MS Word (.DOC)
  • Make sure that your File Name only contains the following characters: A-Z, 0-9.
  1. NO dashes, spaces, underlines, or special characters. ONLY A-Z and 0-9 characters.
  2. File extensions are required for a successful upload.

Proceedings files must arrive by the deadline date (see top of page). Files received after this date will not be processed.

SUBMITTING YOUR FILE

To submit your Proceedings file, you must be using a Java-enabled browser and it must support file uploads. Most up-to-date browsers support these features.

  1. Go to: Submissions
  2. Select from menu “Edit Previous Submission”
    • Unless this is your first submission and your submission is intended to serve also as your Proceedings file.
    • If so, then select “Submit Paper” from menu.
  3. At the bottom of your Paper Information page is the option to “Upload Proposal / Proceedings File.”

Notes:

  • You will receive on-screen notification that your file was received ONLY if the directions are followed.
  • Please do not send email messages asking if we received your file. If you wish, you may go back to your Paper Information page and click on “View File” to view your last uploaded file.
  • The Abstract text pasted into the abstract field will be published in the conference Abstract Book. The file uploaded will be published in the Proceedings. If the number of pages in the file is more than the maximum, the file will either be rejected or reduced to fit the Guidelines.

All correspondence regarding your paper should be directed to info@aace.org.

Submission Form