June 20-23, 2022

New York, NY

EdMedia + Innovate Learning FAQs

Welcome to EDIL Online!

Thank you for your registration to EdMedia + Innovate Learning!  Remember to tag your tweets with #EDIL21 and follow us at @AACE.  

How is Online Different?

Just because we can’t meet in person, that hasn’t stopped us from planning for a week full of exciting events, presenter-attendee interaction, social connection with colleagues and the latest in cutting-edge resaerch to benefit innovators, researchers, and educators.

The only real difference will be the format. We’ll still have prmarily LIVE sessions, still face-to-face online, just not in person. This format will allow convenience and connection all at once!

Where do I go?

The conference is taking place on AcademicExperts.org and through the use of Zoom. All asynchronous sessions are housed within the AE platform and the links to the live session Zoom  rooms are all listed within the daily schedule of sessions on AE. Should passwords be required, attendees will be sent that infomraiton each day.

Set up your AcademicExperts Profile

Before your first day at EDIL 2020 be sure to set up your AcademicExperts profile for participant session planning, Zoom Meeting access, and social interaction. Log in using the same email address and password you used to register and log into aace.org.  

Create your Profile from Edit Profile (dropdown menu from your name at top). and add a photo, organization, links, publications, etc.

– Under Sessions, search for and add to My Planner to create your list sessions to attend.** Each day meeting room URLs and passwords will be reset. This is to protect the security of the conference.  

– Under Attendees, search for colleagues and new friends by name, organization, and country.  

While many of you are familiar with AE, we have added some features to help navigate this year’s online conference.


What is being presented at EDIL 2020 Online?

The online conference features the same high-quality presentation types as the in-person conference, most of whih are presented LIVE!

  • LIVE Keynote Talks each morning followed by a LIVE keynote conversation for Q&A
  • FREE LIVE Workshops
  • LIVE Panels & Symposia
  • LIVE Innovators Playground sessions
  • LIVE Concurrent Sessions: Live/Synchronous Full papers, Brief papers, Best Practices, Roundtable discussion sessions, and Symposia presented via Zoom
  • Virtual Sessions: Prerecorded Full papers, Brief papers, Best Practices, Roundtables, Symposia, and Posters

Navigating your conference: AcademicExperts.org Schedule Planning, Meeting Room Access & Social Platform

AcademicExperts.org will function as your Conference Navigator to:

  • plan your session schedule
  • access live meeting rooms in Zoom
  • view virtual presentations
  • connect with and message participants
  • create your personal profile
  • include in your profile imported publications from LearnTechLib.org – The Learning & Technology Library
  • create and participate in discussions connected to every presentation as well as  outside of presentations
  • view social web feeds

Accessing Zoom Meeting Rooms 

In order to protect the privacy of our attendees and the integrity of the EDIL organization, **new links to Zoom meeting rooms will be provided each day of the conference for registrants only through the AcademicExperts schedule**. This is another security measure we are taking to protect our attendees. 

URLs will only be provided to EDIL registrants. Sharing URLs is strictly forbidden, as this will compromise the security of the EDIL conference and our participants. 


Entering a Zoom Meeting Room 

Links to meeting rooms will be provided each day of the conference in the AcademicExperts schedule. You will find this link listed as the Room for each live/synchronous. These URLs will need to be copy & pasted into your browser to open. 

Upon entering the meeting room, your microphone will be muted. Please only unmute your mic if you are the scheduled speaker at that time or if the presenter invites you to unmute. Please be respectful and release your mic or shared screen at the end of your presentation.

Joining & Configuring Audio & Video 

When entering a live presentation, we ask that unless you are the scheduled presenter for that time slot, to please keep your microphone muted. 

SIG Meetings, Workshops and Q&A sessions at the end of each presentation hour will allow for audience participation. Please use the chat window during the presentations, the room moderator will facilitate discussion through the chat. 

How to Find SIG Meetings in Academic Experts: 

Helpful resource: https://www.dropbox.com/s/e1zun9v12czovmt/How%20to%20Access%20SIG%20Meetings%20in%20AE.mov?dl=0 

LIVE/Synchronous Presentation Guidelines

Please arrive in the meeting room 15 minutes ahead of your scheduled presentation time. Presentation links will be provided at the start of each day on AcademicExperts.org.

Each live/synchronous presenter has 15 minutes. Papers will still be published in the proceedings as the type and page length in which it was originally accepted. For example, a Full paper that was accepted and is presenting live will have 15 minutes to do so, but the paper will still be published as a Full paper in the proceedings.


Presenter Requirements: Live presenters are required to share their screen and advance their own slides during the scheduled presentation time. Even if a portion of your presentation is partially pre-recorded, you are responsible for displaying your presentation, advancing your slide, participating in chat, etc. at your scheduled time. If you are the scheduled presenter, you will have access to share your screen and use microphone.  Once completed, please stop sharing and select to mute your mic in order to allow the next presenter to proceed.

Example Hour for Live/Synchronous Papers: 

Presentation #1: 10:15-10:30 AM CEST

Presentation #2: 10:30-10:45 AM CEST

Presentation #3: 10:45-11:00 AM CEST

Discussion Q&A moderated by Presider: 11:00-11:15AM CEST

No Shows: Will be reported to admin and removed from proceedings. If you have requested a live presentation, a room license, presider, host and time slot have been reserved for you in advance. *Requests to change to asynchronous presentations cannot be accommodated at this time. *


Panel & Symposia Presentations 

These presenters will be contacted directly by AACE to set up presentation recording before the conference begins. 

Asynchronous Presenter Guidelines 

To view Synchronous Presentations, visit: https://academicexperts.org/conf/edmedia/2020/schedule/#virtual-papers

 Asynchronous / Pre-Recorded Presentation Requirements:

For publication, all virtual presenters are required to:

  1. Upload a pre-recorded audio and/or video slide presentation (15min max)
  2. Participate in AcademicExperts.org paper discussion

Asynchronous Presentations must be prerecorded using the Slide/Audio Presentation Recording Tool or uploaded YouTube/video  link *ON OR BEFORE the early registration date listed * and will be available asynchronously on AcademicExperts.org. You may choose to use the Slide Recorder Tool (information below) or upload your own recording.

Using the Slide Recorder Tool:

If you have not already done so, please upload supporting media i.e., PDF (preferred), or PPT, PPTX file (Without video or audio):

  1. Log into: https://conf.aace.org/edmedia/submission/
  2. Click on “Add Files to Submission”
  3. Click on “Edit Files” next to your session. Upload your PPT/PPTX file under “Sound & Presentation Files”
  4. Visit http://conf.aace.org/recorder/ to record audio over your presentation. Be sure to watch the tutorial first: http://conf.aace.org/recorder/play/tutorial/

Note: PPT/PPTx files should not have pre-recorded audio or video files embedded, as this causes the files to be too large to upload and play correctly. If you experience any issues loading your file, please convert to PDF and try again.

Conference Participation:

All virtual presenters are required to facilitate the online discussion for your presentation and participate in other discussions during the conference.

– Log in to AcademicExperts.org using your registration email and post an opening statement or question on your presentation’s discussion board for your audience to respond to.

– Respond to questions and comments from conference participants during the conference dates

Uploading your own recording:

If you choose to record audio/visual using your own tools, you will need to upload your presentation before the deadline.

  1. Log into: https://conf.aace.org/edmedia/submission/
  2. Click on “Add Files to Submission”
  3. Click on “Edit Files” next to your session. Upload your PPT/PPTX file under “Sound & Presentation Files”
  4. If using a YouTube or other video format, upload the URL using the URL uploader.


Still have questions? Contact us anytime at conf@aace.org.